Permission for parents/carers to film or photograph on educational premises
It is accepted that parents/guardians should, under normal circumstances, have reasonable opportunity to take photographs, digital or video-recordings of activities or significant events involving their child/children. Schools will provide reasonable opportunity to parents/guardians such as is consistent with:
- the safe management of the event or activity
- health and safety considerations
- copyright implications
- welfare of all children or pupils involved
- any COVID-19 restrictions
Circumstances involving the taking of photographs or video-recordings
Photographic images are now required for various reasons within schools. These extend to:
- personal identification and record keeping
- photography and video-recording for curricular purposes in connection with pupil performance and assessment
- extra-curricular activities such as concerts, sporting events and community events
- staff development or training of teachers and other council staff
- school websites
- school class or group photographs
- newspaper photography
Prior Written Permission
In all circumstances where pupils or children are likely to be photographed or video recorded in schools or on Council premises, it is necessary to obtain the prior written permission. Records of such permission must be kept. For pupils under the age of 12, Headteachers will circulate all parents the standard Parental Consent Form which records parental permission for their child to be photographed or videoed on school or Council premises at the start of the academic year. Pupils over the age of 12 with capacity can consent to being photographed or video recorded themselves using the same Parental Consent Form (completing it at the appropriate section), and permission from the parent is therefore not required. If prior written permission has not been obtained, pupils may not be photographed or video-recorded under any circumstances on school or other educational premises. Where pupils or parents have specifically indicated that no permission is granted, this wish must be respected. Parents have the right to withdraw this permission at any time, and should they do so, will be asked to confirm this in writing. Two years after pictures or videos are taken, they must be deleted by the school.
If it is a requirement for the SQA to obtain photographic or video recorded evidence of the pupil as part of a curricular activity eg PE, written consent would not be required as participation would be taken as consent.
Activities outwith the school
There are circumstances in which pupils may participate in activities outwith the school where these activities are not under the direct management or control of the school or educational establishment. In these circumstances, control of photography or video recordings is not possible, and parents who have indicated that they do not wish their child to be photographed or videoed will be advised prior to their child's participation in any such outside event.