It is a guide only; the information is not exhaustive, particularly in its references to relevant legislation but it should help to give you and your team a framework for taking your planning forward in a structured way. As every event is different it would be impossible to produce guidance that covered every answer to every question but the guidance also provides useful contacts that can advise you on specific topics
The guide is split into four key steps:
Step 1: Legal requirements, essential arrangements and contacts
As an event organiser you must be aware of your including what permissions may be necessary, and it is essential that you liaise with various bodies and this may need to be continued throughout and on the day of the event.
Step 2: Risk assessment
The process consists of looking at what could reasonably foreseeably happen at an event which could cause injury or loss of life and then identifying and implementing measures to remove or reduce the risk to a suitable level.
Step 3: Draw up an event plan
Step 4: Checklists
During the event
Prior to the event starting and daily thereafter (for more than one-day events), the event location will require a walk round and the completion of the . Any problems found will require to be addressed immediately. It is advisable that additional walk rounds should be undertaken throughout the day.